New student system

There are some new features coming to student webService! A more intuitive graphical user interface will make tasks such as course selection and registration much easier. Check back here to keep up to date with progress and go-live date.

Banner 9 Upgrade Project

AUArts is in the midst of a project to transition from our current Student Administration System, called Banner 8 to a new version; Banner 9. While this update is necessitated by a technical change by the software vendor, the new release will result in many improvements such as the ability to deliver new functionality and services, improved data analysis and reporting, and a more intuitive and user-friendly experience for students, faculty and staff.  

AUArts has formed Project Teams, led by Neil Sanderson, with staff from CTS, Enterprise Solutions, Ellucian (the Banner Vendor), SAIT (hosting the system), TouchNet (integrated student fee payments) and users from the Registrars Office and Student Experience and other affected offices. 

What is involved and what is the timing?

As part of this project we are taking the opportunity to transition to the “baseline” system, as much as possible. Throughout the Banner 9 Upgrade project we have been reviewing any modifications that have been made to Banner with the aim of replacing any customizations with the delivered functionality in the new baseline software.  This will reduce the complexity and the costs associated with maintaining the customizations while retaining required functionality.

The first phase of this project involved forming the Project Team(s), planning, creating the technical environment, setting up the new system in test, reviewing the new functionality and the current customizations. Subsequent phases include user testing and any corrections, user training and then deployment.

User Testing Successful!

In the user testing phase we rely on “subject matter experts” from various offices to test-drive the system in those the areas for which they are responsible.  We are pleased to report that the initial phase of user testing has now been completed successfully. Only a few minor bugs were encountered and they have been fixed. Additional user testing is now being performed to ensure that the system will be fully functional at go-live.

Revised  Go-Live Schedule 

The cut-over to the new system will take many days of technical work and will require that both the old and the new system will be unavailable for several days. In order to minimize the inconvenience and downtime, we are scheduling much of the necessary work over a week-end. 

Our current plans are to go live with the new system in late May. Detailed plans are still being developed. 

More details and updates to this schedule will be provided as we get closer to the date.  Check back here to stay current.

 How will students be impacted by the new system?

All students will benefit from the new version of Banner. They will see a much more intuitive system including a full-featured graphical interface for course selection and course registration.   

Here is a screen shot of what the new registration page for student self-service will look like after go-live…

On this screen you can enter a course in which you wish to enroll and it will display all the information you need to choose the appropriate section of that course:

  • All the sections of that course with a graphic display showing when they are each offered and how many seats are available.

  • A matrix showing your current class timetable, as well as a list of the courses in which you are currently enrolled for this term.

  • An “Add” next to the various sections of the course you requested….just click the one that works for you!

Keep Up to Date

You can keep up to date regarding progress on this project by periodically visiting this page. 

Also, please feel free to contact us at banner9project@auarts.ca if you have any questions.