Important Voluntary Exemption and Rapid Testing Information

An important message on behalf of the Recovery Management Team & Jill Brown, VP Administration.

Dear Students, Faculty and Staff,

Alberta University of the Arts is committed to ensuring the health and safety of all University Community Members while on campus. In response to the continued threat COVID-19 presents, AUArts will implement rapid testing when all classes commence in-person, on campus.

The COVID-19 Rapid Testing Procedure outlines the requirements of all University Community Members in relation to rapid testing. The Procedure will be in place for the 2021/2022 Fall semester and formally reviewed in December 2021 to determine if modification or extension is required. Anyone who will attend campus must review and follow this Procedure.

RAPID TESTING PROGRAM

From the first day of all on-campus classes (planned for September 22, 2021), any University Community Member who attends the AUArts campus will be required to undergo rapid testing for COVID-19 within 72 hours of accessing campus. Campus access will not be given until a negative test result is received.

AUArts will be contracting with a third-party provider for the rapid testing program. Details about how to schedule your rapid test are still being established and will be communicated as soon as possible after registration. However, we expect the program to include the following:

  • Consent mechanisms to ensure clarity of what personal information will be collected and how it will be used and stored
  • Up to six pharmacy locations across Calgary (two close to campus) where tests can be scheduled and completed
  • Dissemination of a unique URL for each employee/student to schedule their own test
  • Communication from the pharmacy to AUArts of a negative or positive test result
  • Upon receipt of a negative result, the employee/student will be given campus access for a period of 72 hours

VOLUNTARY EXEMPTION

Any University Community Member may be exempted from rapid testing by voluntarily declaring their fully vaccinated status and then providing documentation confirming they are fully vaccinated against Coronavirus disease (COVID-19)*.

A University Community Member is considered fully vaccinated when they have all required doses of a Health Canada approved COVID-19 vaccine and where 14 days has elapsed since the final dose. To request an exemption, Community Members must be fully vaccinated by the date all classes resume on-campus. Submitting vaccination records is completely voluntary and only required to be approved for an exemption.

Any University Community Member who has not requested exemption by September 15 will need to register for the rapid testing program. Please remember rapid testing must be completed within 72 hours of accessing campus and lead time is needed to process your registration and schedule your appointment.

*Those Community Members who request exemption from rapid testing by September 15 will have until September 30 to submit documentation, and will have full access to campus until September 30. Community Members who request exemption after September 15 will need to register in the rapid testing program until their exemption is processed and confirmed.

RAPID TESTING REGISTRATION AND EXEMPTION PROCESS

All University Community Members are asked to fill out a form to either register for the rapid testing program, or seek an exemption as outlined above. University Community Members who have not filled out either form will neither be exempted nor registered for rapid testing and will therefore not have access to campus.

The process for registering is outlined below.

Students

1. Submit a registration for the rapid testing program via Microsoft Forms here.

2. Request an exemption from the rapid testing program via Microsoft Forms here.

o Submit a copy of your vaccination record to covid19@auarts.ca

o Students who have requested exemption by September 15 and have not yet submitted documentation and/or received confirmation of exemption status may continue to access campus up to September 30.

o Students who have submitted a request for exemption but fail to provide supporting documentation by the deadline will be subject to Section 8, Violations, in the COVID-19 Rapid Testing Procedure.

3. Once your registration or exemption has been processed, you will receive an email confirming next steps.

Faculty & Staff

1. Submit a registration for the rapid testing program via Microsoft Forms here.

2. Request an exemption from the rapid testing program via Microsoft Forms here.

o Submit a copy of your vaccination record to covid19@auarts.ca

o Employees who have requested exemption by September 15 and have not yet submitted documentation and/or received confirmation of exemption status may continue to access campus up to September 30.

o Employees who have submitted a request for exemption but fail to provide supporting documentation by the deadline will be subject to Section 8, Violations, in the COVID-19 Rapid Testing Procedure.

3. Once your registration or exemption has been processed, you will receive an email confirming next steps.

PROOF OF VACCINATION

Vaccination records or receipts are issued by your province or territory. AUArts will accept digital or hard copies** of your vaccination record for exemption from rapid testing.

As we cannot predict the volume of exemption requests, processing time may vary. We encourage all those who wish to submit an exemption request do so as soon as possible.

** Submission of hard copy records will require an appointment, please contact covid19@auarts.ca

Alberta Vaccination Records

Immunization records are available electronically for those age 14 years and older by registering for MyHealth Records.

To access your health records online, you must sign up for a MyAlberta Digital ID, which will be sent to you in the mail. With that ID you can then create your MyHealthRecords account and access all of your records that can be downloaded and printed and/or emailed. Note: this process may take up to 10 days to two weeks, so please keep that in mind.

If you do not have a MyHealth Records account, and do not have a copy of your Alberta Health Services COVID-19 Client Immunization Record, you can request a copy from your local public health centre. See here for more information.

Out of Province/International Vaccination Records

We understand vaccination records may vary depending on the jurisdiction in which you received the vaccine. Vaccination records must contain first/last name, the date of the final dose and the type of vaccination received.

PROTECTION OF PRIVACY

AUArts is committed to protecting the privacy of individuals in the AUArts community in accordance with the standards set out in the Freedom of Information and Protection of Privacy Act.

Information collected under the Rapid Testing Procedure will be collected and used in accordance with the University’s Access to Information and Protection of Privacy Policy and will only be used for the purpose of implementing and ensuring compliance with the Procedure; and anonymously in the aggregate to enable AUArts to track the overall vaccination level of its community. Records will only be kept for as long as necessary to implement and monitor the Program.

Information relating to employees and board members will be electronically stored in Human Resources. Information relating to students will be electronically stored in the Registrar’s Office.

VACCINATION

All AUArts Community Members are strongly encouraged to get vaccinated.

Effective today, the province is offering a one-time incentive of $100 for all Albertans aged 18 or older who receive a first or second dose of vaccine between Sept. 3 and Oct. 14. This incentive is intended to further encourage unvaccinated Albertans to get protected as soon as possible. 

After vaccination, eligible Albertans will be able to register online. Alberta Health will validate registrations against provincial immunization data. This website will be available starting on Sept. 13. If Albertans do not have access to a computer, they can contact 310-0000 for assistance, starting on Sept. 13. 

SAIT WALK-IN VACCINATION CLINIC

SAIT and Alberta Health Services will be hosting a COVID-19 vaccination clinic for students on Thursday, September 9 in the Orpheus Theatre from 09:30am to 3:30pm. All AUArts students are welcome to attend.

The clinic will be walk-in only, first come, first served, while supplies last.

Alberta Health Services (AHS) will be providing both the Pfizer and Moderna vaccines at the clinic. If you are attending the clinic for your second dose and had either the Pfizer or Moderna for your first dose, you may request the same for your second dose at the clinic. You will need to wait at least 15 minutes at the clinic post-vaccination for monitoring.

Please remember to:

  • bring two pieces of identification (one must prove your age)
  • wear clothing that will easily allow access to your upper arm
  • wear a mask while inside.

All AUArts students can get the COVID-19 vaccine on SAIT campus on Thursday, September 9. You do not need an Alberta Health Care card to get the vaccine.

Students under 18 can bring a parent or guardian to the clinic — read more about parental/guardian consent for youth under 18 on the AHS website.

For more detailed information on the pop-up clinic, visit sait.ca.

QUESTIONS

Any questions related to the rapid testing program or exemptions to the program should be sent to covid19@auarts.ca

Regards,

Jill Brown
Vice President, Administration